Human Resources Assistant

The IMDEA Software Institute is seeking a Human Resources Assistant to handle human resources tasks carried out at the Institute including recruiting, immigration procedures, contracts, and payroll.

The candidate should have at least 4 years of experience in a human resources department of a multi-cultural organization and extensive experience in handling Spanish immigration procedures for researchers.

The tasks to be carried out will be, among others:

• Overseeing the recruiting and hiring process of new employees.
• Handling all immigration procedures for foreign employees including obtaining proper visa and residence status and maintaining it throughout the employment period with the Institute.
• Assuring compliance with public sector hiring requirements.
• Monthly revision of pay slips.
• Preparing and updating employment records.
• Explaining human resources policies, procedures, laws, and standards to employees.
• Risk prevention coordination.
• Assisting in human resources auditing.
• Monitoring PhD, MSc, and BSc practicum student enrollment in universities.

Requirements

Candidates should meet the following requirements:

• At least 4 years of proven experience in a human resources department in a multi-cultural organization.
• At least 3 years of proven experience handling Spanish immigration procedures for researchers.
• At least C1 level in English speaking, writing, and reading.
• Fluent in Spanish speaking, writing, and reading.

The following are desirable qualifications:

• Experience working in a research center.
• Experience with H4SR policy.
• Experience interacting with universities registration process and MSc/PhD programs.
• Experience using version control systems (e.g., Subversion and/or Git).
• Highly organized.
• Ability to meet strict deadlines and work under pressure.
• Capable team player.

Starting date

The starting date will be as soon as possible once the selection process has completed.

Application

Applicants interested in the position should apply online using the secure application form at:

https://careers.software.imdea.org/

Please select option: Other and include Reference Code: 2019-04-hrassistant-est.

The application should include:

• A short CV (maximum 4 pages), written in English.
• A short introduction letter (maximum 1 page), written in English.

Applications should be received by April 22nd, 2019.