Administrative Assistant

The IMDEA Software Institute (Madrid Institute for Advanced Studies in Software Development Technologies) is a non-profit research institute promoted by the Regional Government of Madrid, Spain. The Institute’s goal is to perform the research of excellence required to devise methods that enable the cost-effective development of software products with sophisticated functionality and high quality, i.e., secure, reliable, and efficient.

The IMDEA Software Institute is committed to excellence in research and to foster technology transfer to the industrial sector. The Institute attracts talent from all over the world and has built a truly international environment. The working language at the IMDEA Software Institute is English.

The IMDEA Software Institute is located in the Montegancedo Science and Technology Park in the outskirts of the vibrant city of Madrid, Spain. More information about the Institute can be found at: https://software.imdea.org.

Description

The IMDEA Software Institute is seeking an Administrative Assistant to handle general services tasks including public tender and monitoring the enforcement of occupational risk prevention policies.

The candidate should have at least 5 years of experience in an Administration Department of a multi-cultural organization and extensive experience in handling general services.

The tasks to be carried out will be, among others:

• Provide support and advice in public tenders carried out in the Institute.
• Send information about procurement processes as required by public administration.
• Provide support in the organization of events coordinated by the Institute or in which the Institute participates.
• Coordinate occupational risk prevention policies.
• Coordinate general services of the Institute, including, among others, facility management, purchases, and monitoring subcontracts.

Requirements

Candidates should meet the following requirements:

• At least 5 years of proven experience in an administrative department in a multi-cultural organization.
• At least 3 years of proven experience handling international events.
• Fluent in English speaking, writing, and reading.
• Native level in Spanish speaking, writing, and reading.

The following are desirable qualifications:

• Experience working in a research center.
• Experience interacting with universities and other public entities.
• Experience using version control systems (e.g., Subversion and/or Git).
• Highly organized.
• Ability to meet strict deadlines and work under pressure.
• Capable team player.

Dates

Deadline for applications is June 21st, 2019. Review of applications will begin immediately. The starting date will be as soon as possible once the selection process has completed.

How to apply?

Applicants interested in the position should submit their application at https://careers.software.imdea.org/. Please select option: Other and use reference code 2019-06-adminassistant-rep. Deadline for applications is June 21st, 2019.

The application should include a short CV written in English.