Human Resources Specialist

The IMDEA Software Institute (Madrid Institute for Advanced Studies in Software Development Technologies) is a non-profit research institute promoted by the Regional Government of Madrid, Spain. The Institute’s goal is to perform the research of excellence required to devise methods that enable the cost-effective development of software products with sophisticated functionality and high quality, i.e., secure, reliable, and efficient.

The IMDEA Software Institute is committed to excellence in research and fostering technology transfer to the industrial sector. The Institute attracts talent from all over the world and has built a truly international environment.

The working language at the IMDEA Software Institute is English.

The IMDEA Software Institute is located in the Montegancedo Science and Technology Park on the outskirts of the vibrant city of Madrid, Spain.

More information about the Institute can be found at: https://software.imdea.org.

Description

The IMDEA Software Institute seeks a human resources specialist to join the Human Resources Department.

The tasks to be carried out will be, among others:

• Employee Life Cycle & HR Support:
  • Monitoring monthly payroll preparation and social security affiliation and discharge of the Institute’s staff.
  • Acting as liaison with the administrative office in HR-related issues.
  • Preparing all documentation for employee registration.
  • Managing the full employee life cycle, including attraction, onboarding, retention, engagement, performance, recognition, career development, and offboarding.
  • Providing day-to-day support and guidance to employees and managers with end-to-end HR-related queries and processes.
  • Following up on the recruiting processes and being part of the selection committees.
  • Advising on HR policies, procedures, and administration.
• Employment Law, Employee Relations & Compliance:
  • Providing advice and expertise in local employment law and practices.
  • Supporting the General Manager in continuously managing employee relation cases and reviewing the company’s people processes, implementing them, and ensuring compliance across the board.
  • Assuring compliance with regulations related to human resource issues.
  • Continually working to better our processes, spotting areas we can improve to drive our function forward.
  • Monitoring the compliance with the Gender Equality Plan and any other applicable procedure.
• HR Documentation and Employee Data Management:
  • Keeping employees’ records up to date.
  • Preparing HR documentation and files, and implementing and maintaining the HR systems.
• Other:
  • Assisting in organizing employer branding initiatives.
  • Designing strategies to build an environment to attract and retain the best talent.
  • Fostering the implementation of human resources policies of top-level international research centers.

Requirements

Candidates should meet the following requirements:

• Degree in Law, Labour Relations, ADE, or equivalent.
• At least 5 years of proven experience in a human resources department in a multicultural organization carrying out tasks like the ones described above.
• At least B2 level in English speaking, writing, and reading.
• Fluent in Spanish speaking, writing, and reading.
• Proficient user of Microsoft Office tools.

The following are desirable qualifications:

• Experience working in a research center.
• Experience with the implementation of international best practices in human resources management (e.g., HRS4R).
• Experience using version control systems (e.g., Subversion and/or Git).
• Proactive.
• Highly organized.
• Ability to meet strict deadlines and work under pressure.
• Capable team player.

Starting date

The starting date will be as soon as possible once the selection process has been completed.

How to apply?

Applicants interested in the position should submit their application at https://careers.software.imdea.org/. Please select option: Other and include reference code 2024-03-other-hrspecialist.

The application must include:

• A short CV (maximum 4 pages), in English.
• A short introduction letter (maximum 1 page), in English.

Applications should be received by April 7th, 2024.

The recruitment process will comply with the IMDEA Software Institute’s OTM-R Policy.