PRIMULA Project Manager

The IMDEA Software Institute is seeking a Project Manager for the PRIMULA Project to handle the administrative and operational processes associated with the project, including personnel-related matters, financial support, and coordination activities.

The selected candidate will be responsible for ensuring that project-related processes are managed efficiently and in compliance with applicable regulations and internal policies. The position also involves coordination with research, administration, and management teams in support of the project.

Tasks

The tasks to be carried out will include, among others:

• Supporting recruitment and hiring processes for personnel assigned to the project.
• Checking eligibility of candidates for project-related positions.
• Handling immigration procedures for international staff, including visa and residence processes, and ensuring compliance throughout their stay.
• Managing travel arrangements, reimbursements, and related administrative processes.
• Providing financial support in the implementation and follow-up of the project.
• Coordinating the administrative aspects of the project.
• Supporting internal and external financial audits related to the project.
• Preparing administrative records related to the project.
• Providing information to project members on applicable procedures and policies related to the project and the Institute.
• Supporting the organization of meetings, training activities, and project-related events.
• Monitoring student enrollment processes (PhD, MSc, BSc) linked to the project.
• Providing general administrative support.

Requirements

Candidates should meet the following requirements:

• At least 10 years of proven experience in a human resources or support role in a research organization.
• Extensive experience handling Spanish immigration procedures for researchers and international staff.
• Experience in project administration and financial support tasks.
• Experience managing travel arrangements and reimbursement processes.
• Strong organizational skills and ability to coordinate multiple administrative processes.
• Ability to meet deadlines.
• Ability to work both independently and as part of a team.
• Excellent communication and interpersonal skills.
• Bilingual proficiency in Spanish and English (minimum C1 level).

Desirable qualifications

• Experience with HRS4R policies or similar frameworks.
• Training and experience in areas such as personnel administration, international mobility, or compliance-related processes.
• Experience in financial audits.
• Experience organizing research-related events.

Starting date

The starting date will be as soon as possible once the selection process has been completed.

Application

Applicants interested in the position should submit their application at https://careers.software.imdea.org/ Please select option: Other and include reference code 2026-05-other-primulapm.

The application must include:

• A short CV (maximum 4 pages), written in English.
• A short cover letter (maximum 1 page), written in English.

Application deadline

Applications should be received by May 15th, 2026.

The recruitment process will comply with the IMDEA Software Institute’s OTM-R Policy (Open, Transparent and Merit-based Recruitment).